10 Best AI Meeting Assistants for 2026: Top Software Tools & How to Choose

Did you know that the average professional spends over 31 hours a month in meetings, and more than half of that time is unproductive? From note-taking to scheduling to forgotten action items, meetings can drain focus and follow-through.

That’s where AI meeting assistants come in. These intelligent tools record, summarize, and analyze every conversation so your team can focus on what really matters, collaborating and making decisions.

Whether you’re in sales, customer success, or leadership, the best AI meeting assistant software helps you reclaim time, improve follow-up, and capture insights automatically.

In this guide, we’ll cover:

• What an AI meeting assistant actually does, and how it saves you hours each week
• The top-rated AI meeting assistant software for 2026
• How to compare features, pricing, and integrations
• Best practices for adopting AI tools that make every meeting count

What Is an AI Meeting Assistant?

An AI meeting assistant is software that uses artificial intelligence to help teams manage meetings more efficiently. It can automatically record, transcribe, summarize, and even analyze discussions across platforms like Zoom, Microsoft Teams, and Google Meet. 

Here’s what modern AI meeting assistant software can do:

• Transcribe and summarize in real time: Capture accurate notes and highlights from every call or meeting
• Identify tasks and next steps: Automatically detect and assign follow-ups so nothing slips through the cracks
• Integrate with your workflow: Sync meeting summaries and action items directly to tools like Salesforce, Slack, or project management apps

In short, AI meeting assistants take the busywork out of meetings, giving your team more time to think strategically, respond faster, and keep projects moving forward.

Top AI Meeting Assistants to Watch in 2026

From transcriptions and summaries to automated action items and CRM syncs, AI meeting assistants are transforming how teams collaborate and follow up.

Here are the top tools redefining meeting productivity in 2026.

1. Cirrus Insight

Cirrus Insight is a powerful AI meeting assistant built for sales teams that live in Salesforce.

• It listens, learns, and organizes sales meetings in real time, delivering perfect recall, instant insights, and more time to sell
• Combines Conversational Intelligence, Meeting Transcription, and CRM automation into a efficient workflow
• Automatically logs key takeaways, action items, and call data into Salesforce with zero manual effort
• Includes searchable transcripts, key moment tagging, and coaching-ready conversation summaries

Pricing: Starts at $14 or $21/user/month with full CRM sync and meeting AI features included

2. Fireflies.ai

If your team lives in Zoom, Teams, or Google Meet, Fireflies.ai is like an AI notetaker that never misses a detail.

• Records, transcribes, and summarizes meetings in real time with over 90% accuracy
• Integrates with tools like Salesforce, Slack, and Asana for instant task updates
• Supports searchable meeting archives so you can revisit key discussions anytime

Pricing: Free tier available; paid plans start at $10/user/month.

3. Otter.ai

Otter.ai is one of the most popular AI meeting assistants, known for its clean interface and fast transcription.

• Provides live transcriptions and automatic meeting summaries across major conferencing apps
• Offers collaboration features like shared notes and speaker identification
• Includes AI Chat to generate quick insights or summaries post-meeting

Pricing: Free plan available; premium plans start at $16.99/month.

4. Avoma

Avoma blends meeting intelligence with sales enablement, helping teams not just take notes, but improve conversations.

• Records and analyzes meetings to surface actionable insights and deal risks
• Auto-generates notes, highlights key discussion points, and tracks follow-ups
• Integrates with Salesforce, HubSpot, and email for seamless CRM sync

Pricing: Plans start at $19/user/month (annual).

5. MeetGeek

MeetGeek helps teams capture every meeting and share highlights automatically.

• Generates searchable transcripts, key takeaways, and personalized summaries
• Sends automated follow-ups or action items via Slack or email
• Offers analytics to measure meeting efficiency and participation

Pricing: Free tier available; paid plans start at $15/user/month.

6. Sembly AI

Sembly AI acts as a digital meeting partner for teams that need advanced transcription and analytics.

• Transcribes and summarizes conversations with AI-generated action points
• Supports team dashboards to track topics and recurring tasks across meetings
• Works natively with Zoom, Google Meet, and Microsoft Teams

Pricing: Free basic plan; Pro plan from $10/month.

7. Supernormal

Supernormal focuses on making meeting notes shareable and beautifully formatted within seconds.

• Captures video meetings automatically and creates structured summaries
• Integrates with Google Docs and Notion for easy sharing and editing
• Offers AI-generated recaps you can send directly after meetings

Pricing: free tier available; paid plans from $22/user/month.

8. tl;dv

If your meetings are long but your time is short, tl;dv creates instant summaries and highlights with timestamps.

• Records and transcribes Zoom and Google Meet sessions automatically.
• Lets you tag teammates and share snippets without rewatching the whole call.
• Offers Chrome and Slack integrations for quick collaboration.

Pricing: Free version available; Pro plan starts at $25/user/month.

9. Jamie (MeetJamie.ai)

Jamie is a newer AI meeting assistant designed to summarize meetings with human-like precision.

• Creates clear, structured summaries of any meeting in under two minutes.
• Works without needing access to audio files, just calendar permission.
• Integrates easily with Google Workspace and Microsoft 365.

Pricing: Starts at $25/user/month.

10. Notta.ai

Notta.ai is an all-in-one transcription and note management platform for busy professionals.

• Provides accurate multilingual transcription across 100+ languages
• Converts recordings and notes into shareable summaries or reports
• Syncs with Google Calendar for auto-join and recording

 Pricing: Free plan; Pro plan starts at $13.99/month.

11. Fathom

Fathom offers high-quality, free AI-powered meeting summaries for Zoom, Google Meet, and Microsoft Teams.

• Automatically records and summarizes meetings with timestamps and highlights
• Instantly shares recap notes and key moments with your team or CRM
• Offers unlimited recordings and summaries on the free plan

Pricing: 100% free, with paid business features coming in 2026.

Short Comparison Table: Top AI Meeting Assistants

How to Choose the Right AI Meeting Assistant Software

Choosing the right AI meeting assistant isn’t about picking the flashiest tool, it’s about finding one that truly saves time, captures insights, and fits how your team already works.
Use this checklist to evaluate your options before investing:

• Accuracy and comprehension: The best AI meeting assistants don’t just transcribe, they understand. Look for tools with strong speech recognition, support for multiple accents or languages, and reliable speaker identification. Review sample transcripts before buying to see how well the tool captures context.
• Summarization quality: Good transcription is only half the battle. Choose software that creates clear, structured summaries with key decisions, next steps, and action items automatically highlighted. This helps you move from conversation to execution without manual cleanup.
• Smart integrations: The right AI meeting assistant fits into your daily workflow seamlessly. It should connect easily with platforms like Zoom, Google Meet, Teams, Slack, Notion, and especially your CRM. Bonus points for tools that can send follow-up notes or tasks automatically.
• Collaboration and sharing: Check how easy it is for teammates to access notes, comment, or assign follow-ups. Shared summaries should update in real time and be accessible across departments so nothing gets lost in translation.
• Security and compliance: Meeting recordings often include sensitive data. Make sure your chosen software complies with SOC 2, GDPR, or HIPAA standards, and gives you control over storage, permissions, and retention policies.

Turning Meeting Insights Into Meaningful Action With Cirrus Insight

AI meeting assistants are great, but they’re only half the equation. The real value comes when those insights turn into meeting outcomes, when next steps are tracked, meetings convert to opportunities, and customer data flows seamlessly into your CRM.

That’s where Cirrus Insight helps teams go further. While AI meeting assistants capture what happened, Cirrus Insight ensures what happens next moves faster by:

• Syncing every meeting, email, and task directly to Salesforce without manual data entry
• Using Meeting AI to prepare reps before calls with automated research and customer context
• Tracking buyer engagement through real-time buyer signals so follow-ups happen at the right moment

Together, AI meeting assistants and Cirrus Insight create a complete workflow, one that saves time before, during, and after every conversation.

AI Meeting Assistants: FAQs

What is an AI meeting assistant?

An AI meeting assistant is software that uses artificial intelligence to record, transcribe, and summarize meetings automatically. It helps teams save time by capturing discussions, identifying action items, and sharing summaries instantly. These tools integrate with platforms like Zoom, Microsoft Teams, and Google Meet to make meetings more productive and actionable.

How do AI meeting assistants work?

AI meeting assistants join virtual meetings as participants or integrate directly with conferencing platforms. They use speech recognition and natural language processing to capture dialogue, identify speakers, and generate summaries. Many tools also extract action items, detect follow-ups, and sync notes to collaboration tools or CRMs.

What are the benefits of using AI meeting assistant software?

AI meeting assistants improve productivity by eliminating manual note-taking and ensuring nothing gets missed. They help teams:

• Save hours each week on transcription and documentation
• Improve accountability with clear follow-ups and task tracking
• Create searchable archives of past discussions for quick reference. These benefits make them ideal for sales, customer success, and remote teams.

What is the best AI meeting assistant software in 2026?

The best AI meeting assistant software in 2026 includes Fireflies.ai, Otter.ai, Avoma, MeetGeek, Sembly AI, Supernormal, tl;dv, Jamie, Notta.ai, and Fathom. Each offers a unique mix of transcription accuracy, summarization, integrations, and pricing. The right choice depends on your workflow, meeting volume, and preferred tools.

How much does AI meeting assistant software cost?

Most AI meeting assistants offer free plans with limited transcription minutes or basic summaries. Paid plans typically range from $10 to $30 per user per month, depending on features like CRM integrations, analytics, and collaboration tools. Enterprise solutions with advanced reporting or security may cost more.

Are AI meeting assistants secure?

Yes, reputable AI meeting assistant platforms follow strict security and privacy standards, including SOC 2 and GDPR compliance. Always review each tool’s privacy policy, data retention settings, and permission controls to ensure sensitive meeting data is protected and accessible only to authorized users.

Can AI meeting assistants integrate with CRM and project management tools?

Most leading AI meeting assistants integrate with CRMs like Salesforce and HubSpot, as well as task management tools like Slack, Asana, and Notion. This allows meeting summaries and action items to flow automatically into your existing systems, keeping sales and project data aligned.